Back
About the role
The Executive Assistant to the Founder supports the daily operations, coordination, and execution across the founder’s professional and selected personal workflows.
This role ensures that priorities move forward smoothly by organizing schedules, coordinating tasks, handling administrative operations, and helping maintain clear execution across ongoing projects.
The assistant acts as a reliability layer around the founder — helping keep operations structured, deadlines respected, and key information organized.
Mission of the role
Create operational clarity and reliability around the founder by ensuring tasks, schedules, communication, and content activities are properly organized, tracked, and executed.
The mission is to remove friction from daily operations so the founder can focus on strategy, product, and growth.
In this role, you will:
Founder schedule management
Manage calendar scheduling, meetings, travel planning, and appointment coordination.
Handle bookings, confirmations, reminders, and rescheduling when needed.
Task tracking & execution support
Track ongoing tasks, projects, and follow-ups across teams.
Ensure tasks assigned by the founder move forward and do not get stuck.
Maintain clear task lists and priority updates.
Administrative operations
Handle day-to-day administrative tasks including documents, communication coordination, and simple research.
Organize files, notes, and operational information.
Coordination across teams
Help coordinate between the founder and internal team members.
Ensure information flows clearly and updates are communicated.
Personal operations support
Assist with certain personal logistics such as bookings, travel planning, and scheduling when needed.
Social media assistance
Assist with posting and managing some personal social media content for the founder.
Help schedule posts, upload content, and maintain basic platform activity.
You might thrive in this role if you:
Are extremely organized and detail-oriented
Enjoy helping things run smoothly behind the scenes
Are reliable and disciplined with task tracking
Communicate clearly and professionally
Can manage multiple small tasks without losing structure
Are comfortable working closely with a founder
Can operate fast without losing accuracy
Absolutely NOT Required
A degree or diploma
Having all the skills listed above
If you're motivated, organized, and eager to learn, we encourage you to apply.
Why Join AIVO?
Work closely with founders building AI-native products
Gain exposure to real startup operations and decision-making
Develop strong organizational and operational skills
Be part of a fast-moving environment where execution matters
Grow quickly with increasing responsibility
If you are highly organized, reliable, and excited to work closely with a founder building AI-driven products, we would love to hear from you.